How Much Does It Cost to Rent Everything for a Wedding?
Published May 26, 2025 by APR Encinitas | Wedding Planning Guide
Weddings are magical — but let’s be real, they’re also expensive. If you’re planning one in San Diego or North County, this guide breaks down exactly what to expect when it comes to rental costs — and what hidden fees to watch out for. No fluff, just real numbers and smart planning tips.
Weddings are beautiful — but budgeting for one can feel overwhelming, especially when it comes to rentals. Whether you’re planning an intimate backyard celebration or a large coastal wedding in San Diego, knowing what to expect (and what to avoid) can save you stress and serious money.
Typical Wedding Rental Costs
- Tables: $10 – $40 each depending on size and style. View options
- Chairs: $2.50 – $8 each depending on the type. Explore chairs
- Dance Floor: $300 – $800 depending on size
- Tents: $250 – $1,200+ (based on dimensions & add-ons)
- Umbrellas: Around $55 each. See product
- Event Equipment: $50 – $200 for heaters, lighting, bars, etc. Browse here
What Most Companies Don’t Tell You
It’s not just what you rent — it’s what they charge after. Many companies tack on unexpected delivery fees, cleaning charges, setup surcharges, and even extra mileage costs. That $500 quote can quickly turn into $1,000.
Think of it like renting a car. You’re shown the base rate, but by the time you add insurance, taxes, and fees, you’re paying double. It’s the same with some rental companies.
How APR Encinitas Keeps It Clear
At APR Encinitas, we keep things simple. We source the best pricing from local vendors, break down costs clearly, and avoid hidden fees wherever possible. Need delivery to Encinitas, Carlsbad, or San Marcos? We’ll tell you the cost up front — no surprises.
Plus, we don’t just rent tables and tents. We help coordinate everything — so you don’t need five different vendors and twenty email threads.
Final Tip: Rent Only What You Need
Some people overbook to “play it safe,” but that racks up costs fast. Our team helps you estimate based on your actual guest count, venue layout, and timeline — so your rentals fit your vision (and your budget).